Fast Invoice Processing with the help of AI
With Doc Intell’s artificial intelligence, you process invoices 80% faster. You reduce errors from manual entries and save valuable man-hours for your business.
The impact of automatic document entry on your business
80%
Faster document entry
90%
Fewer errors in entries
95%
Automation of data entry in Soft1 ERP
You save man-hours
With Doc Intell, you save an average of 80% of entry time per document. So, for example, if you enter 100 documents daily, with an average entry time of 5 minutes, you will save about 6.5 man-hours per day. Thus, you will significantly reduce the costs of document entry.
You improve your processes
With the automatic entry of documents you significantly reduce errors, increasing the efficiency of your operations. At the same time, you can devote the time you save to more productive tasks for your business, improving your bottom line.
You work flexibly
Doc Intell adapts to each type of document you receive, allowing you to work in the most efficient way for you. So you can automate the entry of documents from different suppliers or customers.
- Improved Warehouse Management
The quick entry of documents automatically updates the warehouse. Thus, you have correct, real-time data on your stock, so you don’t lose sales when you have accounting shortages due to incorrect data, and you can order quickly when the safety limit is approaching by quickly entering purchase documents.
For example, you may have 50 pieces of one product in your warehouse. A delivery of 1000 pieces arrives, but because the shipping note has many lines, it is not immediately entered in the ERP. If an order for 200 pieces comes in during this time, the customer will be informed that there is no stock as the sales department will see incorrect stock. With Doc Intell, the shipping note is entered immediately, resulting in your warehouse being up to date, fulfilling the customer’s order normally and keeping the sale.
- Monitoring actual costs
Our solution allows you to enter purchase documents quickly, at the moment of their arrival. So if you need to sell the stock you’ve just received, you know the current purchase prices and can sell at the appropriate price, ensuring that the sale makes the right profit.
For example, you may receive products with a price of 2.1€, and you want to immediately cover backorders. If you previously bought at 1.1€, and with a 30% profit margin, you may sell at 1.4€ per item, making the sale a loss-making one. Now, by quickly entering the purchase document, you quickly record the new cost price in the ERP and set the price at 2.7€, which brings the necessary profitability.
- Improved customer service
In some cases, the processing of orders can be delayed for days, especially if they contain tens or hundreds of products. With Doc Intell, you process orders 80% faster, so you can respond quickly to your customers’ demands. This keeps them satisfied and increases your profits in the long run.
- Improved relations with suppliers
Automatic data entry eliminates errors in critical data such as prices and product codes. The business properly tracks supplier balances and maintains good relationships and effective partnerships.
Incorrect entries in prices can cause disputes with suppliers and subsequently lead to a breakdown in cooperation, significantly affecting the smooth operation of the company. With Doc Intell you safeguard your relationships with your business partners.
No, not everything is done automatically
Doc Intell is not an application that you download and forever records documents with 100% accuracy. There are different types of documents, and new product codes are often created. It takes human intervention in each entry to ensure that it is 100% correct and complete in the ERP.
However, the accuracy rate remains at 80-85%. This means that the time savings remain huge, especially when we are talking about hundreds or even thousands of lines to be entered. Your staff only enters a few lines, rapidly increasing the number of daily entries and ensuring all the benefits we discussed earlier.
Satisfies the needs of all the company’s people
Purchasing Department
With Doc Intell, you can quickly enter purchase documents, informing the rest of the company's departments immediately. By saving time, you can focus on more productive tasks (e.g. supplier evaluation).
Warehouse manager
Now your warehouse is updated in real time, so you can receive and ship orders faster and with fewer errors. You fulfill your customers' requests and increase their satisfaction.
Entrepreneur
With Doc Intell's artificial intelligence you save multiple man-hours, minimize document costs, reduce errors and improve your relationships with customers and suppliers.
Documents cost your business
Do you still enter your documents in the traditional way?
The manual entry of documents is a time-consuming and error-prone process. It consumes significant company resources and takes up a significant part of the employees’ day, preventing them from engaging in more important activities. With Doc Intell and artificial intelligence your documents are automatically entered into Soft1 ERP. This saves you critical man-hours every day and keeps your staff engaged in tasks more productive for your business.
Azure AI Document Intelligence
The technology behind document recognition
Azure AI Document Intelligence is a cloud-based service
that enables the creation of intelligent document processing solutions. We train a specialized AI model for each of your document types, leveraging Azure AI Document Intelligence’s Custom Template methodology and using layout cues to extract values from your documents.
Frequently asked questions about Doc Intell document entry software
What exactly does a demand forecasting software do?
A software like Forecast predicts the demand for each product and its variations, such as colour and size. These forecasts help you maintain sufficient inventory and avoid shortages or overstocks.
Request Free Presentation
- Make an appointment with one of our expert consultants to introduce you to Doc Intell and discover its benefits for yourself.
